A board meeting agenda is a plan to keep your meetings on the right track and productive. The importance of substance over fashion when it comes down to maximizing the amount of time your board members must collaborate.
Start your meeting with an official call to call the meeting to order and then an introduction by the facilitator or board chair. You might then move on to accept the minutes of the previous meeting or the financial report. It is also possible to review the latest updates to the committee or other administrative tasks. It’s a good idea next, to reserve some time for discussions about strategic planning and other governance issues. It could also be beneficial to include an executive session on sensitive or private topics if that is permitted by the bylaws of your company and any applicable laws.
Pay attention and take note of every point. If you have any questions or concerns about any aspect of the presentation Be sure to raise questions and allow fellow board members to respond. Be aware not to get distracted and begin to discuss discussion issues that aren’t on the agenda. This can waste valuable meeting time, and divert attention away from the most important issues on your board’s agenda. It is possible to avoid this by adding an “parking area” item at the top of your agenda. This allows you to schedule various topics off for later.
Last but not least, make sure you send your board with the agenda at least a week prior your meeting. This gives everyone enough time to go through the agenda and organize their thoughts prior to the meeting. It’s also a great idea to include the meeting agenda along with any supporting documents that board members need to be able to fully comprehend the topic in question.
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