It is important to be neutral when composing the minutes of board meetings. This lets the minutes serve their purpose as an official document that can demonstrate that the meetings were held and that decisions were taken. If opinions are not included in the minutes, they could be viewed as biased and raise suspicion between stakeholders and legal entities as well as future board members. It is essential to know what information to include in the minutes, but it is equally as important to know what you should remove.
In general, board meeting minutes should only reflect the facts and decisions taken during the meeting. They shouldn’t contain personal or subjective views such as the way in which the chair of the board hammered on her desk to prove her point. It is also recommended to not mention individuals in the discussion except when there boardroombox.com is a specific motion being debated. The board should record who made the motion and who seconded it, and the number of those voting for, against and abstaining.
You should also note any new guests or attendees. This will allow people to keep track of people who are attending both in person and via remote. It’s best to include the start and end times of the meeting as well as the date and time of the next meeting. The board members are busy, so setting a date and time for the meeting can help everyone to stay on track.